GDPR Compliant File Sharing Solution & Document Storage

What is General Data Protection Regulation (GDPR)?

GDPR, or the General Data Protection Regulation, became effective on May 25, 2018. Simply put, EU citizens now have greater say over what, how, why, where, and when their personal data is used, processed, or disposed of. GDPR clarifies how the EU personal data laws apply even beyond the borders of the EU. For more detailed information, visit the European Commission website.

Who has to comply with GDPR?

Any organization that works with EU citizens’ personal data in any manner (irrespective of location) has obligations to protect the data under GDPR.

What are the benefits of complying with GDPR?

There are many positive business outcomes of compliance with GDPR including efficient data management, streamlined processes, transparency, security, better internal controls, risk reduction, long-term cost reduction, and updated technology.

What if you fail to comply with GDPR?

Penalties for non-compliance can be steep with fines up to 4% of revenue or €20 million, class action lawsuits, disruption to your business, brand damage and more.

SmartVault Supports Your Compliance Efforts

GDPR wants you to think about privacy and data protection from the beginning, not as a bolted-on after-thought. Documenting your workflows is the first step to build privacy into your everyday business operations. Choose technology that supports streamlined, secure workflows for your business and create internal controls and processes to maintain the utmost security posture. This is commonly known as Privacy by Design, and includes:

  • Limit Data: Only collect what is necessary.
  • Limit Processing: Only process data for the purpose that it was collected for.
  • Limit Access: Only authorized individuals should be able to access data.
  • Impact Assessment: Conduct assessments for personal data that is high risk to individuals.
  • Keep Reviewing: Keep checking the confidentiality, availability & resilience of your systems.
  • Record Keeping: Note processing, data categories, erasure time, and storage locations.

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