Auditable Document Trails & Activity Logs

Automatic detailed audit trails track all system and document activity, ensuring complete transparency and accountability within your firm. Confidently navigate audits and regulatory requirements and stay audit-ready.

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Stay Audit-Ready for Compliance and Transparency

Every action, from document uploads to edits and access attempts, is meticulously logged and instantly retrievable.

Track User Activity

The SmartVault Activity Log tracks when users change access settings and upload, download, delete, or change a folder, vault, or document. You can view and export Activity Logs for your account and vaults.

Comprehensive Activity Tracking

Maintain full transparency and accountability as SmartVault meticulously logs every action performed on your documents, from initial upload to subsequent edits, shares, and access attempts.

Regulatory Compliance Simplified

Audit logs and detailed tracking capabilities enable seamless adherence to regulations such as SEC, FINRA, IRS guidelines, and more.

Audit-Ready at All Times

Providing a detailed account of all document activities can be the difference between a smooth process and a stressful ordeal during an audit. With SmartVault’s audit trails, you can confidently demonstrate compliance and reinforce your firm’s commitment to data protection and transparency.

Protect Your Firm’s Reputation

Maintaining meticulous records and traceability is crucial for mitigating compliance risks and safeguarding your business from penalties or reputational harm. SmartVault’s audit trails ensure that every document’s journey is tracked and secure so your firm remains trusted and credible.

Have Questions? We’ve Got Answers.

What’s the difference between audit logs and activity logs?

While audit logs and activity logs are closely related and often overlap, they serve slightly different purposes:

Audit Logs: Focus on providing a detailed record of actions for compliance and regulatory purposes. They are designed to help firms demonstrate adherence to regulations and maintain transparency during audits. Audit logs emphasize security, accuracy, and traceability to support compliance efforts.
Activity Logs: Capture a broader range of actions within the document management system, offering a comprehensive view of user interactions and document changes. While they also support transparency and accountability, activity logs are used more broadly for monitoring system use, improving internal processes, and ensuring operational efficiency.

In essence, audit logs are a subset of activity logs with a specific focus on regulatory compliance and audit readiness, whereas activity logs cover a wider scope of interactions within the system.

Which activities are recorded by audit logs?

Audit logs in SmartVault record a wide array of activities to maintain thorough documentation and transparency.
The activities tracked include:

Document Uploads: When new documents are added to the system.
Edits: Any changes made to documents.
Access Attempts: Each time a document is accessed or an attempt is made to access it.
User Activity: Changes in access settings, as well as uploads, downloads, deletions, or modifications to folders, vaults, and documents.

These comprehensive logs ensure that every action taken within your document management system is meticulously recorded and easily retrievable for auditing purposes.

What are audit-ready activity logs?

Audit-ready activity logs are comprehensive records of all actions performed within a document management system. These logs track every interaction with your documents, such as uploads, edits, deletions, and access attempts. SmartVault’s audit-ready activity logs provide a meticulous and instantly retrievable account of these actions, ensuring complete transparency and accountability. This level of detailed tracking enables your firm to confidently navigate audits and regulatory requirements, always being prepared for compliance reviews.