Implementing a cloud-based document management platform is integral to a modern credit union’s operational infrastructure. Hundreds of files flow in and out of your organization daily – many containing highly sensitive and proprietary information. Traditional document management systems based on paper files and folders and/or on-premise servers can quickly show their vulnerabilities in the face […]
Resource Category: Blogs & Articles
Accounting Expert Shares 4 Key Considerations Around Workflows and Client Experience
Guest Blog by: Carrie Stemke Having an efficient workflow and offering a positive, high-quality client experience are crucial parts of increasing your firm’s productivity and profitability. But how do you achieve these goals? Thought leader and Accounting Today Top 100 Most Influential alum Randy Johnston says it comes down to what might be a surprising […]
Is It Safe for Accountants and Their Clients to Share Files via Email?
The truth is: email was never meant to be a secure way to send sensitive information. Why Should Accountants Avoid Using Emails to Share Sensitive Data? Dr. Catherine J. Ullman, Senior Information Security Analyst for University of Buffalo, says: “Although you need credentials to log in and access the e-mail in your mailbox, email is […]
3 Ways Paper-Based Workflows Hold Your Accounting Practice Back
Here’s a large number for you: there are over 300,000,000,000,000 – that’s 300 trillion – paper documents printed worldwide each year. While we know that more companies are going digital, it’s evident that paper is still a significant component of businesses. The average US employee uses about 10,000 sheets of paper each year, and the […]
It’s Time to Revisit Your Accounting Workflows and Automate Tasks
Every so often, it’s important to take inventory of your accounting workflows. Are they supporting your business goals? Are staff and clients happy or do they hit roadblocks? Are there manual tasks you can automate or processes you can streamline? Answering questions like those will help you get a clear picture of your current processes, […]
3 Reasons You Need Paperless Document Management Software for Your Business
Manual workflows, repetitive tasks, and keeping up with hardcopy paperwork just doesn’t make sense anymore. Our culture has gone digital, and companies that have yet to make the switch to paperless document management — whether they’re a mom-and-pop business, a Fortune 500 company, or somewhere in between — are going to get left behind. Software […]
Tips for Accounting Professionals to Increase Cybersecurity
October is National Cybersecurity Awareness Month (NCSAM). The 2022 theme is “See Yourself in Cyber,” which is about helping people understand the role they play in protecting themselves and others online. Check out our resource library to learn how to protect your data. It’s critical that everyone involved in your practice — yes, that means […]
Cybersecurity Awareness Month: See Your Role in Protecting Data
Cybersecurity is complex. There are many ways hackers can access your information, and their technology and techniques are just getting stronger every day. Our world is also going more and more digital. There are over 5 billion people using the internet globally and 60% of business data is stored in the cloud. That’s a lot […]
Cybersecurity Facts and How to Protect Your Data with a Cloud Document Management System
With cyberattacks happening more frequently than ever before, protecting your business and client data is a large obligation to meet. Cyberattacks target all industries and company sizes, but smaller companies tend to be the easiest to hack, as many don’t have proper processes in place to keep data secure. In this blog, we share some […]
How to Develop a Federally Compliant Written Information Security Plan (WISP) + A Checklist to Get You Started
Tax and accounting professionals are at significant risk for cyberattacks because they have the data hackers want. Thieves can impersonate the victims and file fraudulent tax returns with information like names, social security numbers, financial data, and addresses. And with a cyberattack happening every 39 seconds, the chances of your practice getting attacked continue to […]
Strategies to Create a Collaborative Client Experience
“I never received that document. Can you just resend it?” — How many times have you received a client request like that, even though you know you sent the document via email a few days ago? Perhaps it’s in their spam or maybe they just overlooked it. Regardless, it would be a lot easier—and faster—if […]
What Accounting Practices Need to Know About Data Security and Document Management Systems
Tax and accounting professionals are at significant risk for cyberattacks because they have the data hackers want. With information like names, social security numbers, financial data, and addresses, thieves can impersonate the victims and file fraudulent tax returns. Since large corporations with significant security systems are harder to attack, it makes smaller businesses the next […]
ADA-Compliant Document Management
Although the Americans with Disabilities Act (ADA) has been in place since the 1990s, it presents opportunities and challenges for credit unions. These challenges include how to comply with the laws while providing an exceptional experience to all members. According to the act, credit unions must make their physical locations, websites, and documents accessible to […]
Document Management System: What It Is and Why You Need One
A document management system (DMS)—also known as document management software—allows businesses to quickly and securely store, organize, access, and share documents. What is a Document Management System? Your DMS can be as simple as file cabinets or portable hard drives. Or it can be more sophisticated, like centralized local servers or cloud-based software. There are […]
How to Create or Improve Your Cloud-Based Accounting Workflow
Admin tasks such as setting up folder structures for a new client or engagement, requesting client-prepared documents, sharing files online, or getting signatures on contracts or release forms should only take a few clicks and minutes to complete. Automating Routine Accounting Tasks A DMS can simplify your everyday workflow, giving you more time to focus […]
10 Ways Client Portals Can Make Your Business More Successful & Your Clients Happier
Making countless phone calls, responding to emails, scheduling appointments, and requesting documents from your staff and clients—you have so much on your plate. The last thing you or your staff want to do is hit roadblocks or waste time with inefficient workflows. Having a client portal can make all the difference. These private, protected websites […]
Improve Client Communication
How you communicate with your clients can make or break your accounting practice. Communication is key to business success, but it can be challenging to navigate. Do it poorly, and you risk losing clients and tarnishing your practice’s reputation. When done right though, strong client communication processes bring many benefits, like increased client engagement, referrals, […]
5 Tips for Eliminating the Summer Slowdown with a Document Management System Customized for Your Credit Union
The heat of summer vacation season is here and more than likely your credit union is sweating the slow down created when team members, vendors, and members take their well-deserved time off. To eliminate the summer slow down, use these tips to help you ease the potential productivity pause by leveraging a remote-ready document management […]
Best Integrated Digital Document Storage & File Sharing Solution 2022
SmartVault is the all-in-one solution for online document storage and secure file sharing. We take a deeper look at the company as we speak to Global Marketing Director, Rachel Montana. Secure, cloud-based document management and storage built for the unique security, compliance, and workflow needs of business professionals, the SmartVault platform is the easiest way […]
What Your Partner/Business Owner Needs to Know About File Sharing with SmartVault
Building a convincing business case is key for getting them on your side and adopting SmartVault into your business as soon as possible. What Your Partner/Business Owner Needs to Know About File Sharing with SmartVault discusses how to: Outline your pain points Map out how the solution can help Gather social proof like reviews and […]