HOW WE COMPARE

How SmartVault Compares to Drake Documents / Portals / E-Sign / Pay

Drake Documents / Portals / E-Sign / Pay provides a reliable document repository for firms using Drake Tax. SmartVault expands on these capabilities by offering integrated workflows, automation, and client engagement tools designed for modern accounting firms.

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Key Differences to Consider

While Drake offers a reliable set of tools for tax professionals, firms looking for deeper automation and flexibility may want to consider a few distinctions.

Integrations and Workflow Flexibility

Drake Documents is built primarily for use with Drake Tax and Drake Portals. Firms using multiple tax or accounting systems may need to manage documents manually between applications.

Scalability and Storage

Drake Portals provides plan-based cloud storage, while Drake Documents is primarily local or hosted. As firms grow, storage limits and user access may vary depending on the selected plan.

Modular Add-Ons

Capabilities such as eSignature through Drake e-Sign and online payments through Drake Pay are available as separate modules. SmartVault brings these capabilities together within one integrated platform designed to automate and connect every stage of the tax preparation process.

Advantages of Using SmartVault

SmartVault delivers a unified document management and workflow solution that powers the entire tax preparation lifecycle, from engagement to document collection, through preparation and review, to delivery and archiving.

Flexible and Scalable

With unlimited cloud storage, user access, and integrations across multiple tax prep systems including Drake, Lacerte, ProConnect, ProSeries, and UltraTax CS, SmartVault grows with your firm and supports every workflow stage.

Built for Collaboration

Real-time staff collaboration, automatic document routing through SmartRouting, and a custom-branded client portal simplify document sharing, reduce manual steps, and enhance client satisfaction.

Automated Tax Preparation Workflows

SmartVault streamlines how firms manage every phase of the tax process. Engagement letters, client document requests, eSignatures, and secure file delivery all work together in one connected system, saving time and ensuring accuracy throughout the workflow.

Integrated Client Engagement Tools

SmartVault centralizes key client touchpoints such as fillable forms, engagement letters, eSignatures, and secure payment options into one connected workflow. This helps firms automate document collection, reduce administrative tasks, and accelerate turnaround time.

Feature by Feature Comparison:

SmartVault vs. Drake Documents / Portals / E-Sign / Pay

To help you make an informed decision, the chart shown outlines core features available in SmartVault and within the Drake ecosystem (Drake Documents, Portals, e-Sign, and Pay).

This table highlights the key features that differentiate these solutions:

Document Management

Unlimited Cloud Storage

Unlimited Clients

Client intake form or organizer

Auto-filing of client information

Engagement Letters w/ eSignature

Bulk send engagement letters

Create engagement letter templates

Auto creation of clients upon signed engagement

Unlimited Guest Users

Customizable client organizer/questionnaire

Secure document collection

Print and auto-file into DMS

Link multiple clients into 1 vault

OCR of Scanned Documents

Customizable Folder Structures

Integration with multiple Tax Systems

PDF to Print Functionality

Pricing Engine & Quoting

Client Experience

Custom branded portal

Client Portal

Included

Additional Charge

eSignature for 8878/8879 forms

Accept Payment

Mobile Access

Workflow Automation

SmartRequestAI – AI-powered client document request automation

Real-Time staff collaboration

Security & Compliance

SOC 2 Type 2 Compliant

WISP templates to support compliance

SmartVault is a comprehensive platform designed specifically for accounting professionals:

Unmatched Reliability

SmartVault maintains near 100% uptime even during the busiest tax seasons. This reliability is crucial for maintaining productivity and meeting client deadlines.

Intuitive User Interface

SmartVault offers an easy-to-use platform that requires minimal training. This allows firms to onboard new staff and clients quickly.

Comprehensive Support

SmartVault provides extensive training and support, ensuring you can maximize the platform’s potential.

Scalability and Flexibility

SmartVault offers unlimited cloud storage and client capacity, allowing your firm to grow without constraints.

Streamlined Workflows

SmartVault’s integrated features, from client intake to eSignature and document management, create a seamless workflow that saves time and reduces errors. SmartVault offers a complete end-to-end solution without the need for multiple modules.

Enhanced Security and Compliance

With SOC 2 Type 2 Compliance and support for IRS standards, FTC Safeguards, FINRA, SEC, and GLBA regulations, SmartVault ensures your sensitive client data is protected while supporting compliance with regulations.

True Partnership

SmartVault is more than just a software provider – we’re a partner in your firm’s success. Our commitment to your growth and efficiency, coupled with our accounting industry focus, sets us apart from competitors like Drake Documents.