Building the Future of Accounting. One Innovation at a Time.
Released
Automated Reminders
Send up to five automated email reminders to clients with open questionnaires or missing documents. Firms stop chasing and clients stay accountable to the deadline.
- Higher client completion rates
- Fewer manual follow-ups from staff
- Faster document collection and turnaround
Client Matching
Automatically reconcile client records across SmartVault and integrated applications. Firms eliminate duplicates, misrouted folders, and the manual cleanup that follows.
- Fewer duplicate clients across systems
- More reliable automation end to end
- Less manual cleanup for staff
Connected Desktop Optimizations
Connected Desktop is faster and more consistent, with quicker folder navigation and smoother client syncing. Preparers spend less time waiting and more time in the work.
Smarter Tax Return Recognition
SmartRequestAI more accurately identifies and reuses prior-year returns stored in SmartVault. Requests come out cleaner and require less manual review before sending.
Faster SmartRequestAI Setup
New tools make it easier to prepare existing tax returns for SmartRequestAI workflows. Firms onboard clients into automated requests in far less time.
Act as Taxpayer
Firm users can update answers or upload documents on behalf of a client. Fewer back-and-forth messages and faster completion of stalled requests.
Send Back to Taxpayer
Return a submitted request to the client with a note and a direct link to the section that needs work. Clients know exactly what to fix, so responses come back faster.
Streamlined SmartRequest Actions
New contextual menus and smarter action buttons across SmartRequest. Firm users manage requests with fewer clicks and less hunting for the right option.
SmartRequestAI is now LIVE
SmartRequestAI automates document collection and client intake with guided requests and real-time tracking. Firms replace manual PBC lists with a workflow that runs itself.
- Less manual follow-up on every engagement
- A consistent intake experience for clients
- Full visibility into what's outstanding
ProConnect Integration
Print and store returns from Intuit ProConnect directly into SmartVault. Every client document lands organized, compliant, and ready for review without extra steps.
- No more manual save-and-upload from ProConnect
- Consistent folder structure for every client
- Documents ready for review and delivery immediately
QuickBooks Online Browser Extension
Attach, preview, and manage SmartVault documents directly inside QuickBooks Online. Bookkeepers stay in one screen instead of switching between systems.
Branded Portal Sign-In
The client sign-in page supports additional branding, customization, and ADA compliance. Clients land on a screen that looks like your firm, not your vendor.
SmartScan Document Capture
Clients photograph documents on mobile and SmartScan uploads them as clean, cropped, multi-page PDFs. Paper-heavy clients can participate without a scanner or a computer.
- Cleaner documents from mobile submissions
- Fewer requests to rescan or reupload
- A better experience for less tech-savvy clients
SmartRouting: Custom Mappings
Define custom file names and tags for tax documents and route them into the right folders automatically. Firms eliminate manual sorting and one-off workarounds.
Docdown Management Improvements
The Owner role has been replaced with Admin across all accounts. Permissions are simpler to manage and align with SmartVault’s broader integration model.
Docdown Workflow Controls
View documents side-by-side with form questions, download forms directly, and manage submissions in fewer steps. Reviewers move through Docdown work with less friction.
Expanded Linked Clients Limit
Link up to 50 clients per record, up from 15. Firms managing complex, multi-entity relationships can keep every related client connected in one place.
Improved Client Merge
Connected Desktop’s merge process now mirrors the Online Portal and auto-renames identically named files. Merges complete cleanly without lost or overwritten documents.
Smarter Error Screens
Error screens now offer clearer messaging and guidance when something goes wrong. Users resolve issues faster and get back to their work with less friction.
No released items in this category.
Coming Soon
SmartProposal
Create, send, and track engagement proposals inside SmartVault. Define scope and pricing upfront, then move clients from proposal to signed agreement in one place.
- Bill for the work you actually agreed to
- Fewer scope conversations mid-engagement
- Onboarding that starts from a signed agreement
Expanded File Retention Controls
Set custom retention rules at the account, folder, and file level. Firms manage document lifecycles with precision and stay audit-ready on sensitive client data.
- Supports compliance and regulatory requirements
- Reduces manual retention management
- Protects sensitive data with structured governance
SmartRequestAI Activity Logs
Every SmartRequestAI update is captured in a detailed activity log. Firms see exactly what changed, when, and who completed each action.
IP Allowlisting
Restrict SmartVault access to approved IP addresses at the account level. Firms gain another layer of enterprise-grade control over who can reach client data.
- Added layer of enterprise-grade security
- Greater control over who accesses the platform
- Supports firm and industry compliance requirements
Settings Page UI Enhancements
A redesigned Settings experience organizes options into clear categories. Admins find, manage, and adjust account controls faster with less clicking around.
No items coming soon in this category.
Release Notes Archive
2026
2025
2024
2023
We Build What Accountants Need—Because We Listen
Every feature we release is shaped by feedback from firms like yours. We’re building not just a product, but a platform to grow with your firm—today and tomorrow.
Got a product idea or feature request?
We’d love to hear from you. Email our Product Team directly at features@smartvault.com.






