SOLUTIONS

Automated Compliance. Instant Audit Readiness. Total Confidence.

SmartVault simplifies compliance with robust audit logs, advanced encryption, and automated security controls designed specifically for accounting firms.

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Simplify Your Compliance Process

Reduce risk, save time, and stay audit-ready with built-in safeguards that support IRS, FTC, and GLBA compliance.

Automated Compliance Logging
Real-Time Audit-Ready Reports
Advanced AES-256 Encryption
Proactive Regulatory Adherence

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Instant Audit-Ready Activity Logs

Track every action across your firm with automatic logs that simplify audits and strengthen compliance.

Instantly meet auditor requests with detailed, accurate reports
Comprehensive access & activity logs
Real-time compliance reporting (IRS, FTC, FINRA)
Secure, timestamped audit trails

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Simplify Your Compliance Process

Accounting firms must comply with FTC’s Safeguards Rule, designed to protect sensitive client data from cyber threats and unauthorized access.

Key Safeguards Rule Requirements:

Create and maintain a written cybersecurity plan (WISP)
Advanced encryption (data at rest & transit)
Mandatory Multi-Factor Authentication (MFA)
Granular access controls and user permissions
Dispose customer information appropriately (within two years after use)
Detailed activity monitoring & immutable logging

Download the Quick Guide to FTC Compliance

Implement a Cybersecurity Plan

Your accounting firm must have a clear, documented cybersecurity strategy in place to comply with federal regulations and protect client data.

Key Benefits:

Establish clear protocols for data protection
Quickly respond to and manage security incidents
Avoid costly penalties and reputational damage

Learn How to Implement Your Cybersecurity Plan

Is Your WISP (Written Information Security Plan) Compliant?

Federal law mandates every accounting firm to maintain an  up-to-date WISP.

Why it matters:

Essential for FTC, IRS, and FINRA compliance
Reduces your firm’s risk of data breaches
Ensures readiness for federal audits

Check If Your WISP Meets Federal Standards

Firms need to ensure security and compliance. I've accomplished all of this with SmartVault.

Dawn Brolin
CPA, CFE, CEO of Powerful Accounting and The Designated Motivator

Data Retention, Deletion & Control

SmartVault gives you the tools to manage sensitive information with confidence. Set retention policies, control who has access, and automate secure deletion, so you stay compliant with evolving regulations and reduce exposure from outdated or unnecessary files.

Enforce automated data retention policies

Securely delete client data without vendor assistance

Comprehensive, secure, role-based permissions

Secure, Compliant Integrations

Maintain compliance across all your existing software.

Key Safeguards Rule Requirements:

Seamlessly integrate with Lacerte, ProSeries, ProConnect, UltraTax CS, Drake, and QuickBooks.
Automatic compliance maintained across integrated platforms.
Securely manage client data without workflow disruption.

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Frequently Asked Questions

Have Questions? We’ve Got Answers.

What is the FTC’s Safeguards Rule, and why does it matter for my firm?

The Safeguards Rule, part of the Gramm-Leach-Bliley Act, mandates that firms protect sensitive client data with specific security measures, including having a written cybersecurity plan.

Does SmartVault support FTC Safeguards Rule compliance?

Yes. SmartVault meets all FTC requirements, including advanced AES-256 encryption, MFA, secure data retention and disposal, and audit logging.

What is a Written Information Security Plan (WISP)?

A WISP outlines your firm’s policies and procedures to secure client data, required by federal law.

Can SmartVault assist with my firm's WISP compliance?

Yes. SmartVault provides advanced security measures and tools to support your firm’s WISP and overall compliance readiness.

What kind of activity does SmartVault track for audits?

SmartVault automatically records user actions like uploading, downloading, deleting, and modifying data. Audit reports are generated instantly, securely stored, and unchangeable.