ScanSnap Scanner Integration

Scan, Store, Share, and Integrate with QuickBooks

Processing and storing invoices, bills, receipts, and other business documents can be a daunting task that leads to a mountain of paperwork. As the first SaaS-based document management solution provider to integrate with QuickBooks®, SmartVault makes the paperless office a reality by delivering a seamless solution with Fujitsu ScanSnap.

With the click of a button, you can scan and store items in your secure, offsite storage and automatically attach those items to the appropriate QuickBooks transactions. ScanSnap scanners create a PDF from both sides of a page in a single pass. You can also have one or more team members scan items into your Vault for future processing.

• Benefits of SmartVault and ScanSnap
• See SmartVault and ScanSnap in Action
• Using SmartVault and ScanSnap
• Creating ScanSnap Profiles
• Shopping for Fujitsu ScanSnap Scanners

Benefits of SmartVault and ScanSnap

• Simplifies setup with profiles that connect your ScanSnap scanner directly to SmartVault: You can quickly scan a document and store it in your Vault. The profiles store configuration settings so you can scan anytime without needing to set up the scanner again. Just select the profile you want to use.
• Saves time and money with one-click scanning to SmartVault: Just put the document to scan in your ScanSnap scanner and push the button. ScanSnap scans both sides of the document into a PDF file and stores it in your Vault in one step.
• Automates file naming for easy identification: The integrated solution incorporates important details into the file name by default, and allows you to modify the file name. For example, when you scan a document to attach it to a QuickBooks transaction, SmartVault includes the type of transaction, date, and vendor name in the name of the scanned file.
• Stores scanned items in secure, offsite data center: When you scan a document, SmartVault stores the file created by your ScanSnap scanner in your SmartVault storage area.
• Streamlines workflow with intuitive QuickBooks integration: If you open a transaction in QuickBooks and then scan a document, SmartVault automatically stores the scanned file in your Vault and attaches that file to the open transaction. If you open your Inbox to a specific folder, SmartVault automatically stores the scanned file in the open folder.
• Provides secure, flexible file sharing and organization: In SmartVault, you can create the folder structure you want and organize your files as needed. The SmartVault Drive feature allows you to use Windows Explorer to move, organize, rename, and drag-and-drop your files and folders.

See SmartVault and ScanSnap in Action

The following video demonstrates the powerful, integrated solution delivered by SmartVault and Fujitsu ScanSnap scanners. Click on the play button in the viewer to watch the video, or view the episode in a larger format.

Note: If video is not available in your browser, see the SmartVault Video Channel on YouTube.

Shop for Fujitsu ScanSnaps

Interested in purchasing a Fujitsu ScanSnap? Click here to check out our special bundled pricing for ScanSnaps, browse available models, or purchase a ScanSnap through our partnership with Amazon.com.

New! ScanSnap Profile Builder

With the ScanSnap Profile Builder, you can automatically creates profiles for scanning to SmartVault. First, create SmartVault ScanSnap profiles on your local computer. Then use the SmartVault Inbox to quickly scan documents into folders in the SmartVault portal. In addition, if you use QuickBooks, you can use the SmartVault Toolbar to quickly scan and attach documents to more than 30 QuickBooks entries. Creating ScanSnap Profiles >>